Quick CV Dropoff
Quick CV Drop Off Form - Description
This privacy notice (the “Privacy Notice”) applies to any individual (“you”, “your, “Candidate”) who applies to Charlton Morris Limited, incorporated and registered in England and Wales with company number 08686363 whose registered office is at 34 Boar Lane Leeds, LS1 5DA ("Charlton Morris" "us" or "we") for a job opportunity to work with Charlton Morris and/or a job opportunity to work with a third party (“Partner”)whose opportunity is made available through Charlton Morris’ services as a recruitment business (in each case an “Opportunity”, or collectively “Opportunities”).
The Privacy Notice sets out the information that must be provided by Charlton Morris as a “Data Controller” to each Candidate that supplies it with information that qualifies as Personal Data (as defined below), and it is separate and in addition to the https://www.charltonmorris.com/privacy-policy/ (the “Website”) Privacy Policy.
Terms used in this Privacy Notice
“Data Protection Law” |
means, as applicable, any laws and regulations relating to privacy or the use or processing of Personal Data relating to natural persons, including: (i) UK Data Protection Act 2018 and the GDPR as it forms part of UK law by virtue of section 3 of the European (Withdrawal) Act 2018 (“UK GDPR”); and (ii) Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“EU GDPR”); in each case as may be amended, superseded or replaced from time to time.
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“Sensitive Data” |
means Personal Data relating to (i) racial or ethnic origin, (ii) political opinions; (iii) religious or philosophical beliefs; (iv) trade union membership; (v) genetic and biometric data; (vi) data concerning health or sex life; (vii) sexual orientation; and (viii) any Personal Data relating to criminal convictions and offences or related security measures. |
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“Personal Data”, “processor”, and “processing” (or any equivalent terms), each have the meaning as set out in the Data Protection Law.
If you have any questions about this Privacy Notice or our privacy practices, please contact our DPO in the following ways:
Full name of legal entity: Charlton Morris Limited
Email address: kris.holland@charltonmorris.com
Postal address: 34 Boar Lane, Leeds, LS1 5DA
Telephone number: 0113 3452266
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk) or any other competent data protection authority in the relevant jurisdiction. We would, however, appreciate the chance to deal with your concerns before you approach the ICO or the other relevant authority so please contact us in the first instance.
We may amend this Privacy Notice from time to time to accurately reflect the regulatory environment and our data collection and disclosure practices. Accordingly, you should review this Privacy Notice periodically. When we change this Privacy Notice in a material way, we will update the “last updated” date at the top of this Privacy Notice. Changes to this Privacy Notice are effective when they are posted on this page.
It is important that the Personal Data we hold about you is accurate and current. Please keep us informed if your Personal Data changes during your relationship with us.
Our “Recruitment Process” consists of a Candidate applying for an Opportunity or requesting for Charlton’s Morris’ assistance with selecting Opportunities; through to determining a Candidate’s suitability; communications with that Candidate and Partners as applicable; and selection and appointment of a Candidate in respect of the same, as applicable. In conducting the Recruitment Process we collect the following Personal Data:
Sensitive Data. We may collect and process Sensitive Data about you in order to assess suitability for an Opportunity, but only where permitted by law. This may include information about your health, details of any disability, details of any offences you have committed or are alleged to have committed and whether you are a member of any professional or trade associations.
We will only use your Personal Data when the law allows us to, and in order to conduct the Recruitment Process for you and our Partners. More particularly this includes:
We will only use your Personal Data for the purpose for which it was collected, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
We only process your Personal Data when we have a legal basis to do so as follows:
If you do not provide the Personal Data necessary, object to or withdraw your consent (where applicable) for the processing of Personal Data, we may in individual cases not be able to conduct the Recruitment Process properly. For example, if you do not provide evidence of your work history, we will not be able to assess your suitability for an Opportunity.
We may share your Personal Data as follows:
We may also share your Personal Data with third-party suppliers and organisations to assist us with the Recruitment Process and enable us to provide recruitment services. We may share Personal Data with the following parties:
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting us.
In some circumstances you can ask us to delete your data: see “Your Rights in respect of your Personal Data” below for further information.
In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Some of our third parties may be based outside the UK/EEA so their processing of your Personal Data will involve a transfer of data outside the UK or EEA.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Under certain circumstances, you have the following rights under data protection laws in relation to your Personal Data:
You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.